IEEE Portugal Section

IEEE
Student Branches

Activities support

Email

<http://www.privatedaddy.com/?q=UVEVUkRqFHt3DmpVbz4hH3Z0M29vVDda_19>

Snail mail

Associação IEEE Portugal Section
Instituto Superior Técnico (TagusPark) – Sala 1.5
Av. Prof. Doutor Aníbal Cavaco Silva
2744-016 Porto Salvo
Portugal

Tax Information

NIF:  508 178 487
Name: Associação IEEE Portugal Section
City: Lisboa

Section funding

  • Activity funding is looked at in a case-by-case basis
    • Technical activities are high-priority
    • Social activities should generally turn a profit, and require no funding
    • Up-to-date reporting is a requirement for funding
  • Minimum two weeks before the event
  • One-page proposal
    • Activity description
    • High level budget, max 20% margin of error, category-based (example)
  • Send proposal to students@ieee-pt.org

Own funds

  • Each branch has its own sub-account with the section, where they get the HQ rebates (provided they submitted all required reporting)
  • Use of funds held in each SB’s sub-account aren’t subject to budgeting/approval. These funds are administered by the SB ExCom, according to their own guidelines. Keep in mind, however, that IEEE is a non-profit and all funds should be used responsibly and in pursuit of our mission
  • Due to Portuguese tax law, they are subject to the same reporting requirements

Expenses

  • Mandatory section tax info (above!)
  • Mandatory “factura” or “venda a dinheiro” (“recibo” or “talão de caixa” are not acceptable!)
  • Irregular expenses will not be reimbursed

Reporting and reimbursement

  1. Fill expense report
  2. Write one-page activity report (template)
  3. Scan all expense documents
  4. Send to <http://www.privatedaddy.com/?q=UUdNU1l0BWZEAnxwY3Y0DnVrNSZ5FRNvVDda_19> [Up to 30 days after the activity]
  5. Wait for validation
  6. Print and sign the expense report
  7. Attach all original receipts
  8. Mail it to the section (address above!)
  9. The money will be wired to your bank account

Exceptions

  • Some expenses (such as travel abroad in official capacity) should use individual tax information instead of the section’s. Please contact us in case of doubt!
  • In specific, high-amount cases, fund advances or direct billing to the section may be possible. This is an *exception* for big activities like multi-day congresses, and requires planning ahead and early approval.

Documents